AP Trial Balance Report Definitions

Description:

Accounts Payable Trial Balance Report Definitions

Parameters

Report Definition

Used tables

fnd_id_flex_segments_vl, xla_tb_definitions_vl, xla_tb_defn_je_sources, gl_ledgers, xla_tb_defn_details, fnd_id_flex_structures_vl, gl_code_combinations_kfv

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

AP Trial Balance Report Definitions 27-May-2021 170951.xlsx

Report SQL

www.enginatics.com/reports/ap-trial-balance-report-definitions/

Blitz Report™ import options

AP_Trial_Balance_Report_Definitions.xml

AP Trial Balance Report Definitions Report

Executive Summary

The AP Trial Balance Report Definitions report provides a detailed overview of the configurations and rules that govern the Accounts Payable Trial Balance. This report is a critical tool for financial controllers and IT staff, offering insights into how the trial balance is structured, what data sources it uses, and how it is linked to the general ledger. Understanding these definitions is key to ensuring the accuracy and integrity of financial reporting.

Business Challenge

The Accounts Payable Trial Balance is a fundamental financial report, but its underlying configuration can be complex and opaque. This can lead to several challenges:

Lack of Transparency: Difficulty in understanding how the trial balance is calculated, which can make it hard to troubleshoot discrepancies and answer audit queries.
Inconsistent Configurations: In multi-org environments, inconsistencies in trial balance definitions can lead to inaccurate and unreliable financial reporting.
Audit and Compliance Risks: Inability to provide auditors with a clear and detailed explanation of how the trial balance is configured, which can lead to compliance issues.
Difficult Maintenance: Without a clear understanding of the existing configurations, it can be difficult to make changes or updates to the trial balance definitions.

The Solution

The AP Trial Balance Report Definitions report provides a clear and detailed view of the configurations that underpin the Accounts Payable Trial Balance. This report helps to:

Improve Transparency: By providing a detailed breakdown of the trial balance definitions, the report makes it easier to understand how the trial balance is calculated and to troubleshoot any discrepancies.
Ensure Consistency: The report makes it easy to compare trial balance definitions across different ledgers and business units, helping to ensure consistency and accuracy in financial reporting.
Simplify Audits: The report provides auditors with a clear and detailed record of the trial balance configurations, helping to streamline the audit process and ensure compliance.
Facilitate Maintenance: The report provides a clear and comprehensive overview of the existing configurations, making it easier to make changes and updates to the trial balance definitions.

Technical Architecture (High Level)

The report is based on a query of several key tables in the Oracle Financials and Subledger Accounting modules. The primary tables used include:

xla_tb_definitions_vl: This table stores the main definitions for the trial balance report, including the name of the definition and the ledger it is associated with.
xla_tb_defn_je_sources: This table specifies the journal entry sources that are used to populate the trial balance.
xla_tb_defn_details: This table provides details about the accounting flexfield segments that are used in the trial balance.
gl_ledgers: This table provides information about the ledgers that are associated with the trial balance definitions.
fnd_id_flex_segments_vl: This table is used to retrieve the names and descriptions of the accounting flexfield segments.

Parameters & Filtering

The report includes a single parameter that allows you to filter the output by the name of the report definition.

Report Definition: This parameter allows you to select a specific trial balance definition to view.

Performance & Optimization

The AP Trial Balance Report Definitions report is designed to be efficient and fast. It uses direct table access to retrieve the data, which is much faster than relying on intermediate views or APIs. The report is also designed to minimize the use of complex joins and subqueries, which helps to ensure that it runs quickly and efficiently.

FAQ

Q: What is a trial balance report definition? A: A trial balance report definition is a set of rules and configurations that determine how the Accounts Payable Trial Balance is calculated and displayed. It specifies the data sources, the accounting flexfield segments, and other parameters that are used to generate the report.

Q: Why is it important to have a clear understanding of the trial balance report definitions? A: A clear understanding of the trial balance report definitions is essential for ensuring the accuracy and integrity of your financial reporting. It can also help you to troubleshoot discrepancies, answer audit queries, and make changes to your trial balance configurations.

Q: Can I use this report to compare the trial balance definitions for different ledgers? A: Yes, you can run the report for different ledgers and then compare the output to identify any inconsistencies in the trial balance definitions.

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Alert	CRM Foundation
ALR Alerts	JTF Grid Datasources
Contracts Core	Lease and Finance Management
OKC Contract Lines Summary	OKL Termination Quotes
Payments	Process Manufacturing Inventory
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ONT Cancelled Orders ONT Order Holds ONT Orders ONT Orders and Lines ONT Recurring Billing Plan ONT System Parameters ONT Transaction Types Listing ONT Transaction Types and Line WF Processes	WIP Account Distribution WIP Discrete Job Shortage WIP Entities WIP Entities Summary WIP Outside Processing WIP Required Components WIP Value WIP Value Summary
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CE Bank Account Balances CE Bank Branches CE Bank Statement Import Execution CE Bank Statement and Reconciliation CE Bank Transaction Codes Listing CE Cash in Transit CE Cleared Transactions CE General Ledger Cash Account Usage CE General Ledger Reconciliation CE Transactions Available for Reconciliation	CST AP and PO Accrual Reconciliation CST COGS Revenue Matching CST Cost Groups CST Detailed Item Cost CST Inventory Value - Multi-Organization (Element Costs) 11i CST Inventory Value - Multi-Organization (Item Costs) CST Inventory Value Report - by Subinventory (Item Cost) CST Item Cost Reports CST Miscellaneous Accrual Reconciliation CST Period Close Subinventory Value CST Period Close Subinventory Value Summary CST Periodic Inventory Value CST Supply Chain Indented Bills of Material Cost CST Uninvoiced Receipts
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PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
Receivables	General Ledger
AR Adjustment Register AR Aging AR Aging Buckets and Interest Tiers Setup AR Applied Receipts AR Autoinvoice Interface Summary AR Customer Credit Limits AR Customer Credit Snapshot AR Customer Open Balances Period Lookback AR Customer Statement AR Customers and Sites AR Disputed Invoice AR European Sales Listing AR Incomplete Transactions AR Miscellaneous Receipts AR Miscellaneous Receipts 11i AR Open Balances Revaluation AR Open Items Revaluation AR Past Due Invoice AR Payment Terms AR Receipt Register AR Sales Journal By Customer AR Transaction Register AR Transaction Types AR Transactions and Lines AR Transactions and Lines 11i AR Transactions and Payments AR Transactions and Payments 11i AR Unaccounted Transaction Sweep AR Unapplied Receipts Register AR to GL Reconciliation	GL Account Analysis GL Account Analysis (Distributions) GL Account Analysis (Distributions) 11g GL Account Analysis (Drilldown) GL Account Analysis (Drilldown) (with inventory and WIP) GL Account Analysis 11g GL Account Analysis 11i GL Balance GL Balance (pivot) GL Balance by Account Hierarchy GL Code Combinations GL Daily Rates GL Data Access Sets GL FSG Reports GL FSG Row Orders GL Financial Statement and Drilldown (FSG) GL Header Categories Summary GL Journals GL Journals (Drilldown) GL Journals (Drilldown) 11g GL Journals 11i GL Ledger Sets GL Ledgers and Legal Entities GL Ledgers and Organizations GL Oracle FSG Converter GL Oracle FSG Converter 11g GL Period Status GL Periods GL Summary Templates GL Trial Balance - Detail GL effective vs accounting vs period start and end date comparison
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FND Application Context File FND Applications FND Attached Documents FND Attachment Functions FND Audit Setup FND Audit Table Changes by Column FND Audit Table Changes by Record FND Concurrent Managers FND Concurrent Program Incompatibilities FND Concurrent Programs and Executables FND Concurrent Programs and Executables 11i FND Concurrent Request Conflicts FND Concurrent Requests FND Concurrent Requests 11i FND Concurrent Requests Summary FND Data Groups FND Descriptive Flexfield Table Columns FND Descriptive Flexfields FND Document Categories FND Document Sequence Assignments FND Document Sequences FND FNDLOAD Object Transfer FND Flex Hierarchies (Rollup Groups) FND Flex Value Hierarchy FND Flex Value Security Rules FND Flex Value Sets, Usages and Values FND Flex Values FND Form Functions FND Forms Personalizations FND Help Documents and Targets FND Histogram Columns FND Key Flexfields FND Languages FND Lobs FND Log Messages FND Lookup Search FND Lookup Values FND Lookup Values Comparison between environments FND Menu Entries FND Messages FND Nodes FND Profile Option Values FND Profile Options FND Request Groups FND Responsibilities FND Responsibility Access FND Responsibility Access 11i FND Responsibility Menu Exclusions FND Role Hierarchy FND Roles FND Rollup Groups FND SOA Runtime Error FND Tables and Columns FND User Login History FND User Login Page Favorites FND User Login Summary FND User Responsibilities FND User Roles FND User Roles 11i FND Users	DBA AWR Active Session History DBA AWR Blocking Session Summary DBA AWR CPU Load (active session history) DBA AWR CPU vs Wait Time Summary DBA AWR Interconnect Traffic DBA AWR Latch Summary DBA AWR Latch by Time DBA AWR PGA History DBA AWR SQL Execution Plan History DBA AWR SQL Performance Summary DBA AWR Settings DBA AWR System Metrics Summary DBA AWR System Time Percentages DBA AWR System Time Summary DBA AWR Tablespace Usage DBA AWR Wait Class by Time DBA AWR Wait Event Summary DBA AWR Wait Event Summary (active session history) DBA Alert Log DBA Archive / Redo Log Rate DBA Automated Maintenance Tasks DBA Blocking Sessions DBA CPU Benchmark1 DBA CPU Benchmark2 DBA CPU Benchmark3 DBA Dependencies (used by) DBA Dependencies (uses) DBA Editioned Object Summary DBA Editions DBA External Table Creation DBA Feature Usage Statistics DBA Hierarchical Profiler Data DBA Index Columns DBA Jobs DBA Log Switches DBA Objects DBA Parameters DBA Profiler Data DBA Redo Log Files DBA Registry SQL Patch DBA Result Cache Objects and Dependencies DBA Result Cache Statistics DBA SGA Active Session History DBA SGA Blocking Session Summary DBA SGA Buffer Cache Object Usage DBA SGA CPU Load (active session history) DBA SGA Memory Allocation DBA SGA SQL Execution Plan History DBA SGA SQL Performance Summary DBA SGA Target Advice DBA SGA Wait Event Summary (active session history) DBA SGA+PGA Memory Configuration DBA Scheduler Jobs DBA Segments DBA Session Longops DBA Table Columns DBA Table Modifications DBA Tablespace Usage DBA Text Search DBA Trace File Contents